Vendor Application

  • Company Info

  • Personal Info

  • Product Info

    Electricity is available on a limited basis. Vendors must provide their own electrical cords.
  • Submit Application

    Thank you for your interest in participating with events at Daniel Stowe Botanical Garden. Your registration will be confirmed by email within one week of the time we receive it. Please contact us if you have not received notification. For more information, please contact Kellie Lewis, Public Programs Coordinator by email at lewis@dsbg.org or by telephone (704) 829-1289. By completing the Vendor Application Form, you are certifying that you have read the Terms and Conditions, and will adhere to all rules and policies herein.

Terms & Conditions

Please review the following information. Presently, all events are at no cost for vendors to participate. All events are rain or shine. When necessary, we will provide a covered or indoor location. If you have any questions or need additional information, please contact Kellie Lewis, Public Programs Coordinator at lewis@dsbg.org or by phone, 704-829-1289 (office).

Address
Daniel Stowe Botanical Garden
6500 South New Hope Road
Belmont, NC 28012

Directions
Daniel Stowe Botanical Garden is located just west of Charlotte at the N.C./S.C. state line, outside the town of Belmont. The Garden is easily accessible from Interstates 85 and 77 (Approximately 45-60 minutes from the South Park area of Charlotte and 30-40 minutes from Dilworth).

Logistics Signage
You will receive a sign to designate your table space. Your company name may appear in various media for event promotion purposes. You are welcome to provide your own sign, logo and/or table cloth for better identification.

Other Provisions
You will receive a 6-ft. table along with two chairs and a covered location. Placement will be both inside, under tents and overhangs.

Exhibitor Items
Each exhibitor must submit a few photographs of his or her craft(s)/or wares. DSBG reserves the right to have items removed that are considered not appropriate. No open flames, profanity, tobacco items or suggestive materials are permitted.

Exhibitor Set-up and Breakdown
All Exhibitors must be set up and ready to sell by the event start time. Please be considerate of other vendors and guests. No breakdown should begin before 3:00 p.m. No vendor is to close before the official closing time. Sellers are responsible for their selling spaces. Before leaving, be sure your area is clean and trash-free.

Loading/Dock Area
All vendors must load and unload at the dock area on the east side of the Visitor Pavilion. The dock area is for loading and unloading only. Please make sure that you leave enough space for another vehicle to pull beside your vehicle at the dock. Once you have finished loading/unloading your vehicle, you must move it to the parking lot in front of the Visitor Pavilion. All vendor representatives must park in the main parking lot the day of the event. The parking spaces near the loading dock area are NOT for long term parking. All vehicles must be moved from the loading dock area immediately after unloading. Carts will be available for use at the loading dock.

Staffing
Exhibitor tables/booths must be manned at all times and intact until event closes at 3 pm. DSBG is not responsible for merchandise or display materials.

Exhibitor Responsibility
Exhibitor will be fully responsible for any loss or damage to his or her property by theft, fire or casualty. DSBG expressly disclaims any responsibility for same. Exhibitors shall be responsible for any damage which may be incurred to the facilities as a result of or in connection with its operation. Each exhibitor is responsible for the conduct of his employees and/or representatives, and activities must not detract from the image or welfare of DSBG.

Exhibitor Spaces
Exhibitor spaces will be assigned. Placement, flow and competition will be taken into consideration to provide the best experience for event attendees. If you have special space needs, please include your request with your application and we will make every effort to accommodate you.

Direct Sales
Only one vendor from each direct sales company will be allowed.

Acceptance
DSBG reserves the right to decline any application for space if it deems such action to be in the best interest of DSBG and the event.

Electricity
Electricity is not available at all areas of DSBG and outlets are NOT guaranteed. DSBG will do its best to accommodate vendor’s needs. Vendors are responsible for providing their own electrical/extension cords.

Music
Music will be provided by DSBG throughout the garden.

Cancellation of Space
Please be considerate of our limited space. If you will not be able to attend an event after acceptance, please inform DSBG of your cancellation, as soon as possible.

Indemnification
Exhibitor agrees to indemnify and hold harmless DSBG from and against any loss, expense, claims, damages, causes of action, injuries, suits or damages, suits to person or property, including attorney’s fees, arising out of or related to the operation of the Exhibitors at DSBG.

Applications
Application forms will be considered on a rolling basis.